QuOd eSt nEcEsSaRiUm EsT LiCiTuM

QuOd eSt nEcEsSaRiUm EsT LiCiTuM
QuOd eSt nEcEsSaRiUm EsT LiCiTuM-tHaT WhIcH Is nEcEsSaRy iS LegAl

Tuesday, May 26, 2015

Occupational Hazard

Warren Buffet:

"Right now I would pay $100,000 for 10% of the future earnings for any of you.So any of you wants to see me after this  is over*laughter*.
If thats true,you are a million dollar asset right now,right,if 10% of you is worth $100,000.You could improve-many of you,and I certainly could have when i got out,JUST IN TERMS OF LEARNING COMMUNICATION SKILLS.Its not something that is taught.I actually went to a Dale Carnegie  course later on in terms of public speaking.But if you improve your value 50% by having communication skills thats another $50,000 in terms of capital value.See me after the class and i will pay you $150,000*Laughter*"

Great communication is an art. Honing it to a keen edge is a science.Improving your ability to convey information in a concise, friendly style will yield better results than anything else. There are few ways for talking to customers, and nothing scales quite like consistently delightful communication.
Kind words are worth much and cost little. This creates opportunity: when you can’t out-spend the competition, the solution is to out-support them. Mastering support requires the experience of knowing just what to say and the wisdom to recognize the best way to say it.
Don’t let the thousand-mile view fool you, though. Communication is hard. It’s made harder when you’re trying to make the mundane memorable.
Customers want to know that their issues matter to you; that you don't see them as “Complaining Person #5589.” How you communicate this means everything.
Let’s explore a few simple phrases that can be used to improve nearly every support interaction. Whether you weave them into Saved Replies or incorporate their intentions into your own style, they can prove to be consistently helpful for our team;
“Happy to Help”
Not every customer will tell you that they are walking away unhappy—in fact, very few will. They’ll just walk away.
To address this concern, think about "closing" a conversation, in a similar vein to a sales rep (after all, coffee is for closers only).
For support, closing means ensuring that the customer is satisfied. Ending your emails without a closing message can be risky, as it's not inviting the customer to share further issues. Those are issues you sincerely want to hear about.
For an outspoken person like myself, it was initially hard for me to understand why some people might just slink away without bringing up additional problems. Maybe they don't want to be a burden, or maybe they think you don't care. Whatever the reason, you need to let them know that you'd be happy to hear them out.
That's why I end 99% of my messages with, "Let me know if there's anything else I can do for you—I'm happy to help."
It's my way of saying that it would be my pleasure to assist with any lingering concerns that may have cropped up, or answer any questions they may feel are “dumb.” There are no dumb questions in support.
You should avoid: ending conversations so bluntly that the customer feels you are hurrying them out the door. Even a simple, "Are you all set?" will do.

"I Understand How ____ That Must Be"
What's with the blank?
What you use in that blank will greatly affect the tone of this message. A message that is obviously being used with an upset customer.
Here's a quick personal story: I ordered a gift for a friend of mine for his birthday from a hobby site. Usually, I couldn't care less about shipping on time—I'm patient and forgetful, the perfect customer!
However, this order was botched beyond belief. I was charged for and sent two orders instead of one, it was sent to my house when I specified my friend's address, and as the cherry on top, it was sent late.
The support person's response when I emailed in?
“I understand how annoying that must be.”
I’m sorry, I was far past annoyed. Call it a first world problem, but I was upset; she should have known to empathize with how upsetting that must be for me.
I know, I know—boo hoo. But upset customers are driven by emotion, not logic, as I was in that instance. I felt like I had let my friend down, and it made me frustrated in a situation I otherwise would have brushed off.
Use this phrase often and thoughtfully—read the customer's mood and relate with how he or she feels. Great support is defined by genuine empathy.
You should avoid: "That sucks." Any sort of communication that remotely resembles "sucks to be you" should be avoided like the plague. If the situation is minor and the customer doesn't have a problem, referencing it as "annoying" is perfectly reasonable, though.
"As Much As I'd Love to Help..."
There comes a time when the only answer is “no.” Some requests just aren’t feasible. Maybe a customer is treating you like a consulting business. While some hand-holding is fine, they've got to learn to walk someday.
But imagine answering a genuinely enthusiastic request with a blunt “no.” It can sting. Stay firm but kind by stating how you'd like to help, but it’s just not possible in this situation.
One of our readers asked about using positive language when a customer makes unscalable support requests. Our suggestion:
It's never fun to say, "We can't do that," but just as you have to bite the bullet and say “no” to feature requests, you sometimes have to turn down a service request—but you can at least do it nicely.
You should avoid: "To be honest with you…" It’s a phrase that is sometimes used as a defense, as in, "To be honest with you, we don't foresee that feature being implemented." I'm hesitant to use this phrasing because it makes a subtle implication that you're being honest right now—are there times when you aren't honest? You'll also want to steer clear of corporate speak, such as "That's not our policy."

"Great Question, I'll Find That Out for You"
Not knowing the answer to a question is a difficult scenario for anyone to be in, especially if you are new.
The biggest mistake to make is turning the situation into your situation: "I'm so sorry, I'm new!" or "Sorry, I've never been asked that before!"
Instead, keep the focus on what will be done to get the answer: "Great question, let me check our documentation so I can get that answered for you.”
Only the truly crazy will mind a small delay so that you can find the solution. Believe me, those types of people had little chance of walking away happy in the first place.
You should apply the principle of refocusing to other conversations as well. Whenever you're able to put the spotlight on what will be done rather than what's happened, you've made a smart move.
You should avoid: "If I recall correctly," or any other variant of "maybe,” “perhaps,” or “I'm pretty sure." Don't guess for a customer. Simply state that you're going to find out the exact answer they need, and do just that.

"Nice to Meet You"
Forget being a customer service phrase, this should be in the repertoire of every person who isn't an obnoxious misanthrope.
Yet I can’t begin to count the number of times I've gotten in touch with a new company, only to receive a robotic response from some person replying from their support@lamewebsite.com email address.
So many companies beeline for the most boring response ever: "Quinn, for integrations we offer..."
goes a long way in creating real customer "engagement"—a word that has been undeservedly beaten like a dead horse as marketers try to convince you that tweeting more = engagement.
You should avoid: *Crickets.* Silence and brusque responses are the deal-breakers here. Our not-so-fictional Quinn character (many customers have contacted us in a similar fashion) is interested in finding out about the company she is about to invest in. It certainly doesn't hurt to showcase that there are competent, friendly, and passionate people sitting at the other end of the screen.

"May I Ask Why That Is?"
This is one to keep close, as critics and complainers on the web are all too common.
You’ll need a way to dig deeper into their criticism without stooping to the abrasive language that they tend to use.
Consider if someone tweeted this about your company:
The way Company X handles [feature] is so f*ckin’ stupid. It’s unbelievable.
This sort of person has that Twitter malice in their heart, but you might actually be curious as to what brought them to that conclusion. Approaching this situation with care is important, because you don’t want to walk away as the bad guy.
This is where “May I ask why that is?” comes in handy. While it won’t pacify every vitriolic commenter, it always puts you in the right. Who can fault you for kindly asking for additional feedback?

You should avoid: stooping to the critic’s level. People will complain about your product no matter how well it’s built, so just make sure your language is level-headed and professional.

7 Web Productivity Tools That'll Maximize Your Efficiency

No matter what profession you’re working in, efficiency matters.  Being able to get more done in less time is the key to getting ahead .
Fortunately, with the number of tools on the market today, there’s never been a better time to take advantage of the online resources that will help you to increase the amount you’re able to accomplish.  The following are just a few of my favorites:

Tool #1 – Yast
There are plenty of different time-tracking tools out there, but Yast is one of the best, by far.  Its intuitive interface is easy to understand and simple to use, making tracking your time less of a chore and more of a business priority.
For best results, though, don’t just use this tool for business.  Use it to track how much time you’re spending on unimportant tasks (e.g. goofing around online or watching TV at home) in order to “split test your life” and become more efficient overall.
Tool #2 – Bitrix24
For some reason, Bitrix24 isn’t widely known — and I think that’s a shame.  The program combines a social intranet system with CRM tools that include contact tracking, sales funnel management, messaging, activity planning and calendars, all of which enable your team to quickly manage important pieces of information from within a central program.
Best of all, it’s free for teams with fewer than 12 people (subscription plans for larger groups are modestly priced as well).
Tool #3 – Trello
I’m not sure where the word “Trello” came from, but its definition should be, “project management simplified.”  Combining elements of both Pinterest and Basecamp HQ, Trello allows users to create project boards and easily manage the people and resources associated with each task.
Plus, despite its simplified, easy to use system, Trello is still free for use by teams of all sizes.
Tool #4 – Sanebox**
Unsurprisingly, Sanebox performs the exact task described in its name: it restores some sanity to the clutter of your inbox.  Once installed, the program automatically filters newsletters and other lower-priority email messages into a “Read Later” folder, ensuring that only priority communications reach your inbox.

Currently, the program runs for $55/year (with monthly and two-year subscriptions available as well), though you can take advantage of a 50 percent discount by allowing the company to post a few messages to your Facebook account.  However, even if you aren’t comfortable with this, the roughly $5/month you’ll spend to install Sanebox is more than worth the time saved sifting through unimportant email messages.

**Pro tip: If you run the Chrome browser, use the Baydin Email Game plugin to clean out your inbox before installing Sanebox.  Using the two tools together doesn’t just make “Inbox Zero” a possibility, it makes it fun to reach as well!)
Tool #5 – WriteMonkey
If you’re working on a writing project that requires your complete focus, you need the WriteMonkey program.  Once activated, the tool transforms your computer into a full-screen writing environment that blocks out the distractions of standard computer interfaces.  Not only is it free to use, it’s highly customizable, allowing you to set the color schemes and options that make you as productive as possible.
Tool #6 – LastPass
It’s no secret that password management is an extremely important priority for business people – especially considering the recent hacking of Wired Magazine’s Mat Honan.
However, coming up with and remembering the hundreds of strong, secure passwords needed to manage multiple logins is inefficient and often downright impossible without a password management program like LastPass.
LastPass is a highly secure, free program that will automatically generate and store secure passwords, enabling you to create nearly un-hackable logins that are served up by the program whenever you need to login to a website.  And while there are plenty of programs offering this functionality on the market today, I prefer LastPass for its mobile integrations (though you’ll need to upgrade to the $12/year premium subscription) and its range of multi-factor authentication processes (which protect your password data even more).
Tool #7 – HipChat
Finally, one area of efficiency that all organizations must consider is the amount of resources dedicated to internal communications.  Holding meetings takes time, while distributing memos requires paper — and if someone important is left out of the initial communication, both time and resources are wasted getting this person up to speed.
To eliminate these issues, we use the HipChat utility at Single Grain.  It’s a private chat tool that allows us to create chat rooms for groups of users, send private messages between individual teammates and even share files that pertain to ongoing discussions.  At only $2/user, per month, it’s an effective way to ensure that our projects are managed as efficiently as possible.
Obviously, these seven tools represent only a handful of the efficiency products that are available online today.  If you’ve got another recommendation that’s made a difference in your organization’s productivity, share your thoughts in the comments section below!

Google Apps 
We are handcuffed by google ecosystem
Google docs and Google drive: and the real-time editing function and ability to save your work to the cloud and pick it up on another device is crucial.Real time collaboration is the key.

Slack's mobile apps are super fast, and that was the main reason for our team to switch. I'm looking forward to more services being integrated into Slack, but it's already pretty much replaced internal emails. Whenever on the team someone emails me, I try to pull that conversation into Slack. I don't know what their big idea is, but it's great to see them killing email.
Slack is a magical wonderapp. Just enough integrated features, pretty interface, desktop/push notifications that are very customizable, it makes online collaboration fun instead of a pain.A twitter like interface.Different Channels:power of slack comes from sharing files videos.
*Having a blog for EM with concise and clear report of every week crucial event n fun gatherings with pics. When company blogging is a trend ,why not team blogging.
**When we complete any deadline or deliver something,why dnt we make a trend to thank everybody who helped us.A simple Thanks Naval for helping me out is not going to take away anybody's limelight,